Executive Secretary

Mission:

We are seeking a highly organized, proactive, Secretary to the Director to provide comprehensive administrative and secretarial support. The role requires strong organizational skills, excellent communication, confidentiality, and the ability to manage multiple priorities in a fast-paced environment. The secretary will act as a key point of coordination between the Director, internal teams, external stakeholders, and visitors while ensuring the smooth day-to-day management of administrative operations.

Responsibilities:

1.     Executive Support

• Manage the Director’s calendar, appointments, meetings, and travel arrangements. Organize and coordinate internal and external meetings, including preparation of agendas, meeting packs, minutes, and follow-up actions.

• Prepare documents and files required for meetings.

• Follow up on action plans and deadlines assigned by Management.

• Screen and prioritize communications and information.

• Handle sensitive and confidential information with the highest level of professionalism and discretion.

2.     Coordination and Communication

• Act as the first point of contact for the Director with employees, clients, suppliers, and external stakeholders.

• Liaise with departments to follow up on pending actions and ensure deadlines are met.

• Coordinate visits, events, and meetings involving the Director.

• Ensure effective communication and information flow between the Director and relevant teams.

Profile:

• Diploma or Degree in Secretarial Studies, Business Administration, Office Management, or related field.

• Minimum 3–5 years’ experience in an executive assistant, secretary, or administrative support role.

• Experience supporting senior management or directors is highly preferred. Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, Outlook).

• Strong written and verbal communication skills.

• Attention to detail and strong organizational skills.

• Proactive and autonomous.

• Ability to work independently and proactively.

Working hours:

• 08h30 to 17h00

• May occasionally be required to work beyond normal working hours depending on Management’s needs.

Benefits:

• Competitive salary and benefits package.

• Opportunity to work in a fast-paced and dynamic environment.

• Be part of a growing and successful company.