Administrative Support Officer

Maintain and update the Master Client and Portfolio Management files.

Coordinate client meetings, boardroom bookings and Partners' calendars.

Assist with proposals, including standard company information, CVs and team profiles.

Support the formatting and roll-forward of financial statements.

Prepare and update standard documents using existing templates, including engagement letters, representation letters, professional clearance letters and confirmation requests.

Send professional clearance letters and follow up on responses.

Maintain the engagement letter tracker and coordinate initial invoicing and payment follow-up.

Follow up with clients for onboarding documents and other required information.

Provide administrative support to the team, including leave and absence coordination.

Follow up with Partners and Managers on outstanding administrative matters.

Assist with overseas travel arrangements when required.

Provide other general administrative support as needed.

Well organised, proactive and detail-oriented.

Good communication and follow-up skills.

Comfortable working with Microsoft Word, Excel, PowerPoint and Outlook.

Able to manage multiple tasks and deadlines.

Good written and spoken English and French.

Previous administrative experience, ideally in a professional services environment, would be an advantage.